Soul Seeker Yoga Retreats – Terms & Conditions
Please take the time to read and understand the Soul Seeker Yoga Retreats – Terms & Conditions detailed below prior to booking a trip with Janine Cade (Soul Seeker Yoga). If you decide to book a trip with Janine Cade (Soul Seeker Yoga), then you will be required to confirm your agreement to these Terms & Conditions as part of the online booking process.
1. Deposit
In order to confirm your booking with us, you will be required to pay a non- refundable deposit as detailed on the retreat webpage towards the total price of your trip. However, if your booking is made after the deadline for payment completion, then the full amount is payable within 24 hours of booking unless agreed otherwise in writing.
2. Final Payment
Payment of the balance of the trip is detailed on the retreat webpage and joining instructions. If the balance is not paid on or before the due date, we reserve the right to treat your booking as cancelled, unless an alternative arrangement has been agreed in writing in advance of the due date.
3. Passport, Visas and Other Travel Documents
For trips outside the UK (or your home country, if you are not a UK citizen), you must carry a valid passport and have obtained all other required travel documents (visas, permits, certificates etc.) for your retreat destination; please make sure to research the applicable passport requirements for the trip if applicable to you.
It is your responsibility to ensure that you are in possession of all such required travel documents for your trip. We are not responsible if you are refused entry to your retreat destination country because you lack the correct travel documents.
4. What’s Included in the Price of Your Trip
The price of your trip includes:
- All items as listed on the retreat webpage under “What’s included”
5. What’s Excluded from the Price of Your Trip
The price of your trip does not include:
- Flights/Airfare to the starting point of your trip
- Transportation to and from airports (unless otherwise stated on the retreat web page)
- Excess baggage charges
- Fees for travel documents (passports, visas etc)
- Travel insurance
- Personal Liability Insurance (outside of yoga classes)
- Any meals not itemised on the retreat webpage
- Alcoholic beverages
- Additional activities arranged by yourself
- Gratuities
6. Additional Activities
Additional activities (other than excursions which are listed on our website as “Included”) are not included in the trip price and do not form part of the trip or this Agreement. You acknowledge and agree that any assistance provided by any trip leader, yoga instructor or local representative in arranging additional activities does not render us liable for them.
7. Cancellation by Traveller
If you wish to cancel your booking, you may do so in writing any time up to (and including) the payment deadline laid out in your joining instructions and on the retreat webpage, Janine Cade (Soul Seeker Yoga) accepts no responsibility for non-delivery or non-receipt of the written cancellation. In the event of receiving your written cancellation, we will refund all amounts paid to Janine Cade (Soul Seeker Yoga) except for the initial deposit which is non- refundable. If you cancel your booking after the final payment deadline (or if you fail to show up, or if you leave a trip prior to its completion for any reason), then the full payment of the retreat is due.
Bookings for all trips are non-transferable.
Note: As outlined in Section 14 below, it is a condition of booking that you take out adequate travel insurance.
8. Cancellation by Janine Cade (Soul Seeker Yoga)
We reserve the right to cancel any trip or any part of any trip at any time before the scheduled trip start date. In this event, the client will receive a pro-rata refund of all monies paid to Janine Cade (Soul Seeker Yoga), including the deposit. (eg if due to circumstances beyond our control the retreat is cut short by one day, a pro-rata refund will be issued).
In addition, we reserve the right to cancel any trip at any time if, due to natural disaster, political instability or other disruptions and/or events beyond our control (“force majeure events”), the operating of the trip would be unsafe or otherwise unviable. In the event a trip is cancelled due to a force majeure event, the client will receive a refund equal to the monies paid to Janine Cade (Soul Seeker Yoga) less any costs incurred by Janine Cade (Soul Seeker Yoga) which are not recoverable.
8a. Postponement due to disease outbreaks/quaratines
If the retreat venue is required to close at short notice due to outbreak of any disease, or government imposed national restrictions, the retreat will be rescheduled. Should the rescheduled dates not prove suitable, participants will be able to transfer the full value of their booking to any other Soul Seeker Retreat within the next 48 months, or receive a full refund.
Note: As outlined in Section 14 below, it is a condition of booking that you take out adequate travel insurance.
9. Discretion to Reject Bookings and/or to Deny Participation by Certain Clients
Janine Cade (Soul Seeker Yoga) reserves the right, in the exercise of its discretion and judgment, to reject any client booking and/or to deny participation by any client in a trip at any time prior to the trip start date, if we believe a client poses a risk or may be disruptive to other clients or to the yoga instructor. If a client booking is rejected and/or a client is denied participation in a trip prior to the trip start date, then that client will receive a full refund of all monies paid to Janine Cade (Soul Seeker Yoga) for that trip.
10. Itineraries
The itinerary listed for any excursion represents a general plan for that trip (including the day-by-day schedule of activities). However, you acknowledge and accept that circumstances may arise which result in changes to the listed itinerary. These changes may include, without limitation, delays and/or partial or complete changes in the following: the itinerary, trip leaders/yoga instructors, frequency of yoga sessions, quality or location of lodging, modes or quality of transportation, etc. You understand and agree that: (i) Janine Cade (Soul Seeker Yoga) and/or its designees may make last-minute or on-site decisions to address changed circumstances, (ii) Janine Cade (Soul Seeker Yoga) does not guarantee conformity with any itineraries that have been published or furnished to you or any other clients, and (iii) Janine Cade (Soul Seeker Yoga) reserves the right to change the itinerary with or without notice to you.
11. Dietary Requirements
As accomodation may be self-catered at other times of the year, Janine Cade (Soul Seeker Yoga) will take no responsibility for dietary or allergy requirements. If you have a severe allergy we strongly recommend you take all necessary precautions. The accommodations are professionally cleaned, however we cannot guarantee that traces of potentially harmful ingredients (such as nut products) are completely removed from the kitchen area and surfaces.
12. Responsibilities
All guests should act in a manner as to not affect or disrupt the enjoyment of the other guests in the accomodation, the neighbours or the local residents or have a negative effect on the reputation of Janine Cade (Soul Seeker Yoga). This includes excessive noise within the accomodation. All guests must treat the accomodation with respect and the accomodation must be left in the same condition as it was at the start of the retreat.
Janine Cade (Soul Seeker Yoga) reserves the rights to recover from retreat participants the cost of breakages, damages or theft caused by the participant on the retreat. If the behaviour of any participant seriously impairs the enjoyment of other participants then Janine Cade (Soul Seeker Yoga) reserves the rights to refuse to further accommodate that participant and contractual agreement with them will cease to exist.
13. Permission to use photographs and video footage
You give your permission to Janine Cade (Soul Seeker Yoga) to use yoga class footage/photographs or team photographs and/or video footage of yourself in various activities during retreats for marketing materials including but not limited to, brochures, flyers and on the Janine Cade (Soul Seeker Yoga) website and social media including but not limited to Instagram and Facebook. You waive any claim to monetary compensation in any form from Janine Cade (Soul Seeker Yoga).
14. Travel Insurance
It is a condition of booking that you have adequate travel insurance to cover you for the period whilst you are on holiday with Janine Cade (Soul Seeker Yoga). It is a condition of booking that if you are not already covered that you take out a policy at the same time you book your holiday.
Be aware that, except for the limited refund rights outlined in Sections 7, 8 and 9 above for various cancellation scenarios, each client is 100% responsible for any losses, penalties, fees or other financial consequences arising out of any booking or trip, or the cancellation or interruption of any booking or trip (including, by way of example, costs related to airline tickets and fees, passport fees, visa fees, medical expenses, etc.). For all of these reasons, it is a condition of booking that you purchase travel insurance at the time of booking.
15. Immunizations and Travel Advisories/Warnings
Each client assumes full responsibility for verifying any requirements relating to and/or obtaining any immunizations which may be necessary or desirable for travel in the applicable country and/or region. Each client also assumes full responsibility for researching the safety and security conditions in the applicable country and/or region during the period of scheduled travel and being aware of any applicable travel advisories and/or warnings. Clients may also wish to consult a physician who is knowledgeable about travel medicine and related medical issues in the country and/or region to be visited.
16. Health Certification
By booking a trip with Janine Cade (Soul Seeker Yoga), you confirm that you are mobile and in good general health, and capable of performing the activities contemplated for the trip you have booked. You also confirm that you are capable of caring for yourself during the trip and that you will not impede the progress of the trip or the enjoyment of other travellers. You also confirm that you have not been recently treated for, nor are you aware of, any medical condition, infirmity or disability (whether physical or mental) that would create an unreasonable risk to yourself or others in connection with the trip.
17. Third Party Operators and Yoga Instructors are Independent Contractors
Janine Cade (Soul Seeker Yoga) does not own, operate or control any person or entity that provides any goods or services for your trip (“Third Party Operators”), including any lodging facilities, airline, ground or water transportation, yoga studio, tour operator, food service provider, etc. Rather, we contract with Third Party Operators to provide all goods and services for your trip; and you understand that all Third Party Operators are independent contractor(s), and not affiliates or employees of Janine Cade (Soul Seeker Yoga).
In selecting Third Party Operators, we do our best to seek out reliable suppliers and contractors to provide the necessary travel-related goods and services. Accordingly, in the absence of gross negligence by Janine Cade (Soul Seeker Yoga), you understand and agree that Janine Cade (Soul Seeker Yoga) shall not have any responsibility or liability for any acts or omissions of any Third Party Operators in connection with your trip. Without limiting the foregoing, we will not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of or by reason of the acts or omissions of any Third Party Operator
18. Assumption of Risk
Janine Cade (Soul Seeker Yoga) is dedicated to providing a safe environment for all clients who participate on our trips. However, you must take responsibility for your own behaviour and safety. Furthermore, you understand and assume the risks and hazards inherent in travel. These risks and hazards may include, without limitation, delays, injury, illness, death or other unanticipated events, and may be caused by force majeure events, the negligence of Janine Cade (Soul Seeker Yoga) or other persons (including third party operators), the intentional and/or criminal conduct of others or other circumstances. Certain locations are remote and require additional travel time away from city centres and towns; as such, medical attention may not always be readily available or may be of inferior quality compared to what is available at home. Also, you may be visiting places where the political, cultural and geographical environment is very different than where you live, and in some cases, these differences may present increased risks and/or challenges. You acknowledge and agree that your decision to travel is made after having considered this information, and you expressly assume the personal risks involved with such travel.
19. Limitation of Liability and Release
You acknowledge and agree that Janine Cade (Soul Seeker Yoga) and its parent, affiliates, subsidiaries, officers, directors, shareholders, members, employees, successors and assigns shall not be liable for any direct, indirect, consequential or incidental damage, liability, injury, loss, cost or expense you may incur (including any claim relating to personal injury, illness, death, property damage or loss, delay or other inconvenience) arising out of or by reason of the acts or omissions of any Third Party Operator or any acts or omissions of any other parties or force majeure events.
By booking a trip with Janine Cade (Soul Seeker Yoga), you acknowledge that you have read and understood the Terms & Conditions outlined above, and agree to be bound by these Terms & Conditions.